Sign-in to your Gmail account within Outlook for Mac. This is for users who are on Build 0902 and higher. Have you already added your Gmail account to Outlook then see, Improved auth for existing Gmail users. Same problem - all of the sudden not getting gmail access through 365 outlook client for Mac. Seems like it might have been linked to most recent Mac OS update, but not sure. Some emails randomly coming through for one account, but most not working at all.
“I bought a new laptop with Windows 10. After that, I installed Office 2016 and configure my Outlook account on my brand new system. Then, I was trying to setup my Gmail account through IMAP settings in Outlook 2016 to view my emails, but it had not connected. For the same, I searched on the internet and tried many workarounds, but none of them works for me. So, I completely removed Outlook from the system and reinstall it. Then, I perform the same procedure, but the error was still occurring. I really do not understand why I Can’t add Gmail to Outlook 2016 on Windows 10. Please tell me how can I add Gmail account to Outlook without getting any error”
It is a very common problem ‘Cannot setup Gmail account on Outlook’ asked by the users on various technical forums. This problem generally occurs when some default settings in Gmail is disabled. So, whenever Outlook user will try to configure a Gmail account, it will result in various sync errors. Therefore, in this article, we are going to provide a step-by-step guide that will help the users to add Gmail account to Outlook 2019, 2016 and in below versions. Along with this, an alternate approach will also describe that easily add Gmail mailbox to Outlook account. So, let us begin with the method!
How to Resolve Can’t Add Gmail to Outlook 2016 Issue?
If you can’t add Gmail account to Outlook 2019/ 2016 / 2013 / 2010 / 2007 / 2003, then you must ensure the following settings are enabled in Gmail account before starting the method.
- Open your Gmail profile in the browser.
- Next, click on the Gear drop-down button.
- Select the Settings from the resultant list.
- Now, click on Forwarding and POP/ IMAP option.
- Under IMAP Access Column, select the radio button corresponding to Enable IMAP.
- Click on Save Changes.
- Now, under Sign-in & security, turn On the ‘Allow less secure apps’ settings.
Now, start the method that connects the Gmail account to Outlook application.
Easy Steps to Add Gmail Account to Outlook
To perform this setup, the user must have Outlook account. If you do not have a profile then create it and go through the below instructions:
- Launch MS Outlook program on the Windows system.
- Now, click on File tab that is available in the Outlook blue ribbon and then Info.
- After that, click on Add Account under the Account Information page.
- Next, click on E-mail Account radio button to set up Gmail profile. You only need to enter the profile credentials such as E-mail address, password in the corresponding boxes.
- If you are getting an error or not connected to the account, then select the radio button corresponding to Manual setup or additional server types. And, click on Next to continue the process.
- A new dialog box named as Add Account open on the Outlook main screen. Here, you will see three different options i.e., Microsoft Exchange Server, Outlook.com, and POP or IMAP. Choose the radio button corresponding to POP or IMAP option and click on Next.
- Under POP and IMAP account Settings heading, mention your Gmail account information. Along with this, enter the following details in relevant boxes:
Account Type: IMAP
Incoming mail server: imap.gmail.com
Outgoing mail server (SMTP): smtp.gmail.com
Then, click on the More Settings button.
- Next step is to click on the Outgoing Server tab and select the following options:
My outgoing server(SMTP) requires authentication
Use same settings as my incoming mail server
Then, click on OK.
- Click on Advanced and check the following details:
Incoming server (IMAP): 993 or 143
Outgoing server (SMTP): 52 or 465
Encrypted Connection for IMAP: SSL
Encrypted Connection for SMTP: TLS
- Click on OK >> Finish button.
- Done! Finally, your Gmail account added in the Outlook.
- Check that the account is configured properly or not.
Still Can’t Add Gmail Account to Outlook 2019 / 16/ 13/ 10/ 07? – Try Quick Approach
Why a user setup Gmail profile in Outlook? The answer is simple! To access and manage the Gmail data items in desktop-based Outlook. However, due to some issues, users getting various sync errors while adding Gmail account to Outlook. Moreover, this problem regularly occurs even after the proper manual settings. Sometimes the process may hang in between due lots of messages within Gmail account. So, a quick and safe approach is to use SysTools Software to backup Gmail emails to Outlook supported PST format and then use Import/Export feature to add that PST file inside Outlook.
It is the finest tool that allows the user to export Gmail emails to Computer in PST / EML / EMLX / MBOX / MSG format. The PST file is the default data management file in Outlook. So, after getting the resultant file, the user can easily add the PST file in Outlook program using Import and Export Wizard. Above all, the best part is the tool available for Windows as well as Mac platform.
Quick Steps to Add Gmail in Outlook Application:
- Open the tool & enter the Gmail account Id & password for login
- Select the Category of data and choose email format “Outlook PST”.
- Select the destination for the Outlook PST file and click on Start button.
- After completion, open MS Outlook App & Go to File option.
- Now, choose Open and then Import/Export tab
- Choose the option “Export to a file” and click Next.
- Now select “Outlook data file (.pst)” option and click Next.
- Choose folder in Outlook account for Gmail data.
- Browse the Outlook PST file and click on Finish.
- After completion, all the Gmail account data is added in MS Outlook.
Note: There are two main benefits of using the above tool. First, Gmail account data will be safe, changes made and deletion of data will not alter Gmail data. Second, the tool is a one-time purchase, and backup can be done unlimited times.
Few Closing Thoughts
After considering the user query Can’t add Gmail to Outlook 2016 / 13 / 10 / 07 /03. In this article, we have discussed a manual way to add Gmail account to Outlook. However, if users are looking for a solution to add Gmail emails in MS Outlook, they can go with SysTools Gmail Backup Software.
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Gmail to Outlook sync methods that helps you to add Gmail data into Outlook for Mac and Windows.
Intro – Gmail and Outlook
Gmail is a cloud-based emailing service from Google that lets you use emails from any browse by just logging on to your account.
On the other hand, Outlook is an email client software that lets you access your email accounts, whether cloud-based like Gmail or server based like Exchange. This means that you can use Outlook’s extended functionality to access your Gmail, which is far more efficient than the web-interface Gmail offers.
Gmail to Outlook Sync Methods
This post below discusses how to do that.
- Here you can learn about adding Gmail to Outlook and smoothly syncing the data across the client and Gmail servers.
- You will also learn to import the Gmail data to Outlook without actually adding the account and syncing it, both manually and through a professional tool.
Adding and Syncing Gmail to Outlook Automatically
Outlook 2019 and 2016 have more refined ways of adding email accounts from various services like Gmail. You can now add Gmail automatically by simply entering the details like username and password and Outlook does the rest. There is a manual option too, where you can manually specify the IMAP or POP server address and other information. That we will deal in the next section.
Before we proceed with this, you need to enable using IMAP in Gmail first. Go to Gmail settings -> Forwarding and POP/IMAP -> Select ‘Enable IMAP’
Note that POP is used for a single computerand does not sync emails in real time. It just downloads them to your localcomputers’ database.
Here is how to add Gmail in Outlook 2019 using IMAP
- Launch Outlook and go to File -> Add Account
- Enter the email address and click Connect
- Enter the Gmail password and click ‘Finish’
And that is it. Outlook automatically picks up the IMAP settings of the Gmail account and sets up everything for you.
It is pretty much similar in Outlook 2013 and Outlook 2016, except with those versions, it will ask you for the name, email address, password, and retype password in the same screen under the ‘Auto Account Setup.’
If Outlook does not accept your password,you can try the following:
- Enter it again in case thefirst time had typo errors.
- In your Gmail settings, allowGmail to access “less secure apps”
- If you have to two-stepauthentication turned on, you need the app password specific to the Outlook
Add Gmail to Outlook POP3 Manually
You can use Gmail in Outlook using POPprotocols. POP is a relatively older protocol to access emails from an emailaccount. It does not sync in real time your emails with the server and client.POP only downloads them to your computer and you can specify how far back youwant the data for. Any changes then you make to Outlook is local and does notaffect Gmail’s data (unless you specify otherwise in Gmail settings).
Here is how to do it:
- Launch Outlook and click on‘Add Account’
- Select ‘Manual Setup’ in olderOutlook versions or “Advanced Options” if you are on Outlook 2019
- Enter the required information
- Your name
- Email address
- Account Type POP
- Incoming mail server:pop.gmail.com
- Note that there is no outgoingmail server since POP does not sync
- Email address/username andpassword
- Click ‘next’ and wait forOutlook to connect
You can follow the same steps above foradding IMAP type by selecting IMAP under ‘Account Type.’
It is recommended often that you use theauto-add option in Outlook unless you have needs really unique to your casethat demands manually setting up. Modern-day clients like Outlook work smoothlywith Gmail (and other email accounts) from the get-go and users often do notneed to tweak anything after entering user name/email address and password.
Now, let us look into how to import Gmail data to Outlook. The above methods in effect import the data as well, but they are more suitable for adding the account to Outlook and keep using Gmail as well.
Importing data to Outlook is oftenapplicable to users who are ditching their email account permanently but wishto retrieve the data as backup for future.
But if you just want all the data importedto Outlook, the rest of the article below will take you through each step to doit correctly.
Import Gmail to Outlook – Using MBOX and PST file
PST is a native file of Windows Outlook allversions but is also applicable in Mac Outlook for importing data. But Gmaildoes not allow downloading or archiving data to PST. It does however let you dothat in MBOX format.
MBOX is a more generic file used forstoring emails but it is sadly not compatible in Outlook, but we have asolution for that.
Before that, let us quickly go through howto archive and download the emails from Gmail to an MBOX file.
Archive Gmail as MBOX file
- Google lets you download all data from any of their services like Gmail, Contacts, Blogger, etc. to the files with applicable formats. Emails can be downloaded to MBOX file.
- Go to takeout.google.com and select Mail from the list of services
- You can select the Gmail ‘labels to download only specific emails or choose to include all emails
- Click ‘Next’
- Choose the compressed file type (in which the MBOX file will be stored): .zip or .tgz
- Choose Archive Size (files larger than that will be split)
- Choose deliver method (send download link via email, or add the file to services like Drive or Dropbox)
- Click ‘Create Archive’ and wait for the Google to prepare the archived file
- Once finished, you can download the file
The problem with this Gmail archived fileis that it is in MBOX format which you cannot use with Outlook.
Tool to Export Gmail to Outlook
But good news! You can convert it to PST files using third-party email converters. One of the best ones is “Mail Extractor Pro” that delivers data precision and convenience far better than any other MBOX to PST converter.
Use it to convert the Gmail MBOX file toget PST files.
Now simply launch Outlook, and follow thesteps below to import it to Outlook.
Import Converted PST into Outlook
- Go to ‘File’ -> Open & Export -> Import/Export
- Select ‘Import from a program or file’
- Select Outlook data file (.pst)
- Browse to the location of your PST files à Select them
- Choose the mailbox or folder in Outlook where you want the data to be imported
Gmail And Outlook For Mac 2010
And that gets you Gmail imported to Outlook quickly. The good part here is that PST files can also be used in Mac Outlook.
Sync Gmail to Outlook Mac & Windows
You can download a free trial version of “Mail Extractor Pro’ below.
Download Page: https://www.uslsoftware.com/download/mail-extractor-pro/
Microsoft Outlook Email For Mac
Hopefully, we have covered all cases of adding or importing Gmail to Outlook here: adding Gmail IMAP and Gmail POP to Outlook, both automatically and manually, and also to import Gmail data to Outlook using MBOX and PST files.